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DBEs that Straddle two Fiscal Years (read to end)

Payroll 2018001 straddles two Fiscal Years, because it spans from 6/25/17 to 7/8/17. FY18 starts on 7/1/2017.

New Funding starting at the start of 2018001

    Both FY17 and FY18 will be available for DBEs to be entered.

    If an employee starts on 6/25/2017, and they should be paid for the entire Payroll 2018001 with that same chartstring, you would need to go into both Fiscal Years and update the funding on the position on both DBEs:

    Payroll 2018001 :
    A) 6/25/17* in FY17 (*6/11/17 for HRL)
    B) 7/1/17 in FY18

    For online DBE users, press the + key and create a new 7/1/2017 row in the FY18 DBE.

New Funding starting at new Fiscal Year

    If an new grant funding source should start on 7/1/2017, which is a portion of Payroll 2018001, please enter the effective date 7/1/2017 in FY18.

    For online DBE users, press the + key and create a new 7/1/2017 row in the FY18 DBE.

DBEs with Inactive Grant Funding

    If a DBE had inactive Funding at the end of FY17, the funding will be changed in FY18 to the Departmental DRIF or associated Fund 1113 project. These DBEs can be updated with new funding at any time. Future communication will be sent out regarding these situations as we continue to find ways to remain compliant.

If you entered DBEs in the system before July 3, 2017 with a date of 7/1/17, the system automatically carried the DBE into FY18.