Y E A R – E N D D E A D L I N E S |
DEADLINE |
ACTIVITY |
I N S T R U C T I O N S |
CONTACT |
| May 31, 2019 | Requisition Purchases | FY2019 Requisitions must be approved by Department Approver by deadline COB. Barring any *Unforeseen Issues* the Requisition will be in FY2019.
Requisitions/Purchase Orders after deadline or with issues will be included in next Fiscal Year. FY2020 Requisitions: First day to start entering: June 3, 2019. Please leave a Note for Procurement in the comments section on the Requisition ‘Checkout page’ indicating that it is a FY2020 Requisition. Note: See below for “Receipts for Goods & Services” deadline. |
Ann Fusselbaugh x5-5640 |
| June 7, 2019 | Budget Amendments | Deliver amendments to adjust the FY2019 budget to the Budget Office, 305 Administration Building. | Marlo Zeroth x5-2627 |
| June 11, 2019 |
Payroll – Retro | Payroll 2020025 is Final Payroll in FY2020 to accept Retros and must be complete by deadline COB.
DBE’s have later deadline. Next available Payroll with Retro will be 2021-002.https://financialservices.umbc.edu/payroll-calendar/ |
Rebecca Struckmeier x5-3977 |
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Pcard PURCHASE _______
Pcard REALLOCATION
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PCard
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PCARD purchases for FY2019 should be made by PURCHASE deadline.
*Please continue to use Pcard. The transactions after this deadline might be in FY2020. *UPDATED* PCARD reallocations for FY2019 can be made until 11:59pm on June 27, 2019. —-
Even if UMBC experiences unforeseen bank delays that week, on June 28, 2019 unreallocated transactions will post to the default chartstring. Any Pcard charges after Reallocation Deadline will be in next Fiscal Year. NOTE: In the month of June, reallocation of both May and June charges will be required in order to meet year-end fiscal deadlines with the State of Maryland. |
Ann Fusselbaugh x5-5640 |
| June 19, 2019 | Off-campus Billing Invoice | Deliver to the drop slot, 3rd floor Administration Building by deadline for FY2019. https://sbs.umbc.edu/off-campus-billing/ |
Jasmine Zacharias x5-2260 |
| June 20, 2019 | Payment Request | Payment Request must be approved by Department Approver by deadline COB.
All payment requests submitted after the deadline be recorded in the next Fiscal Year. Processing Payment requests will resume on Monday, July 1, 2019. |
Linda Rothfus x5-3288 |
| June 20, 2019 | R*STARS Inter-agency Payment |
Payment Transactions must be approved by Departmental Approver by COB on deadline. Be sure to include required items to ensure item gets into FY2019: https://businessservices.umbc.edu/rstars-payment-information/ | Linda Rothfus x5-3288 |
| June 20, 2019 | Travel Request Reimbursement | Travel reimbursement expenses received after deadline will be recorded in next fiscal year. https://businessservices.umbc.edu/wp-content/uploads/sites/98/2019/01/UMBC-VIII-11.00.01-Travel-Policy.pdf |
Linda Rothfus x5-3288 |
| June 20, 2019 | Receipts for Goods and Services | Receipts for FY2019 must be entered by deadline along with invoices / supporting documents to AP.
Receipts that miss deadline or are missing the invoices / supporting documents will be paid in the next Fiscal Year. |
Linda Rothfus x5-3288 |
| June 21, 2019 | Petty Cash/
Working Fund |
Petty Cash received by deadline will be in FY2019. https://businessservices.umbc.edu/petty-cash/Working Fund checks issued by COB on deadline will be recorded as expenditures for FY2019, only if the check has been reconciled. (All paperwork, receipts and/or money has been returned to the Working Fund Custodian.) |
Linda Rothfus x5-3288 |
| June 21, 2019 | Inventory and Plant Accounting | All inventory changes, additions, or deletion requests must be received by deadline to be recorded in FY2019. https://financialservices.umbc.edu/plant-accounting/
Deliver to the Inventory Control Office, 420 Administration Building Pick up Property Tags by Deadline for inclusion in FY2019, Contact Crystal Slowe x5-2673. |
Tina Carter-Brown x5-8078 |
| June 25, 2019 | Payroll – DBE’s | Payroll DBE for PR 2019026 must be completed online by COB on deadline. https://financialservices.umbc.edu/dbes-that-straddle-fiscal-year/ |
Rebecca Struckmeier x5-3977 |
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Restricted Funds _______ Unrestricted Funds |
Journal Entry | NOTE: Earlier deadline for Restricted Funds: 1114,1115,1253.
Journals must be approved by Department Approver by COB of deadline. “Journal Date” dictates the Fiscal Year, please back-date journal to 6/30/19 for Unrestricted Journals for FY2019.https://financialservices.umbc.edu/journal_date/ |
Rebecca Struckmeier x5-3977 |
| June 28, 2019 | Cash Receipts / Deposits | Cash receipts received on or before deadline must be delivered to the Departmental Deposit Office, 300 Administration Building. https://sbs.umbc.edu/departmental-deposits/
Any cash received after the cutoff times will be posted to next Fiscal Year. For departments that process their own deposits, paperwork for deposits pertaining to FY2019 must be forwarded to Student Business Services (SBS) by Monday, July 1, 2019. |
Vanchon Brooks x5-2588 |
|
Restricted Funds _______ Unrestricted Funds |
Journal Entry | NOTE: Earlier deadline for Restricted Funds: 1114,1115,1253.
Journals must be approved by Department Approver by COB of deadline. “Journal Date” dictates the Fiscal Year, please back-date journal to 6/30/19 for Unrestricted Journals for FY2019.https://financialservices.umbc.edu/journal_date/ |
Rebecca Struckmeier x5-3977 |
| June 28, 2019 | Cash Receipts / Deposits | Cash receipts received on or before deadline must be delivered to the Departmental Deposit Office, 300 Administration Building. https://sbs.umbc.edu/departmental-deposits/
Any cash received after the cutoff times will be posted to next Fiscal Year. For departments that process their own deposits, paperwork for deposits pertaining to FY2019 must be forwarded to Student Business Services (SBS) by Monday, July 1, 2019. |
Vanchon Brooks x5-2588 |
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July 1, 2019 |
Payroll – DBE | Payroll- DBE FY2020 is open. https://financialservices.umbc.edu/dbes-that-straddle-fiscal-year/ | Rebecca Struckmeier x5-3977 |
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July 8, 2019 |
Internal Central | Summer Defer Revenue Posted. Variable Auxillary Posted right after. | |
| July 16, 2019
State Deadline |
R*STARS Inter-agency Receipt Transactions |
Departments expecting transactions from another State agency must coordinate directly with that agency to ensure processing. Call the applicable agency directly to verify that the agency has posted each transaction.Highly Recommended: Coordinate with agencies ~2 weeks prior to the State’s deadline rather than waiting to see if your receipt is processed.
Once received by State Deadline, transactions will be recorded in PeopleSoft Finance by July 24, 2019 to be included in FY2019 if R*Stars Notice Form is complete. Please follow instructions for the R*Stars Notice Form: https://financialservices.umbc.edu/9-2-rstars/ Keep a copy of all supporting documentation. |
John Alfano |
Important dates
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