DBEs – Straddle two Fiscal Years

Payroll 2025-001 straddles two Fiscal Years, because it spans from 6/30/24 to 7/13/24.    Review the applicable DBE instructions below depending when you are performing the DBE.  Please note: the FY25 DBEs will be available July 1st.

The UMBC Gross Pay Report will show question marks “???” in the Account Code section until DBE Rollover has been performed by the Payroll Accounting Department, which should happen after June 30.

 

Instructions to use  BEFORE  FY25  DBEs are open.

  • Option 1:  Funding starts on 6/30/24, start of PR 2025-001:
    • Press the + key and create a new 6/30/2024 row in the FY24 DBE. The new row will be copied to FY25.
    • The highest effective dated row will be what is distributed, so if you make a mistake, create a new 6/30/2024 row on top.
  • Option 2:  Funding starts on 7/1/2X
    • Press the + key and create a new 7/1/202X row in the FY24 DBE. The 7/1/202X will be copied to FY25.
    • The highest effective dated row will be what is distributed, so if you make a mistake, create a new 7/1/202X row on top.
  • Option 3: Funding starts on 8/1/2X, or another future date
    • Press the + key and create a new 8/1/202X row in the FY24 DBE.
    • The original funding Source will be copied to 7/1/202X within FY25.
    • The 8/1/2X funding source will be the highest effective dated row once the FY25 is open

 Instructions to use  AFTER  FY25 DBEs are open.

Both FY24 and FY25 will be available for DBEs on July 1st. After FY25 is available, if an employee starts on 6/30/24, and they should be paid for the entire Payroll 2025-001 with that same chartstring, you would need to go into both Fiscal Years.

  • Option 1:  Funding starts on 6/30/24, start of PR 2025-001:
    • Access FY24 DBE
    • Press the + key and create a new 6/30/2024 row in the FY24 DBE.  (6/16/24 for HRL)
    • Access FY25 DBE
    • Press the + key and create a new 7/1/2024 row in the FY25 DBE.
    • The highest effective dated row will be what is distributed, so if you make a mistake, create a new 6/30/202X row on top.
  • Option 2:  Funding starts on 7/1/2X
    • Press the + key and create a new 7/1/202X row in the FY25 DBE.
    • The highest effective dated row will be what is distributed, so if you make a mistake, create a new 7/1/202X row on top.