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Security FAQ

DocuSign

Q. On the Departmental Security Access form, should we still list everyone who needs to have access even if they already have access?
A. No, going forward you only need to list those who’s access is being added or removed. This should simplify the form in that you do not need to remember to list everyone else.

Q. Can we still submit old paper formats of the form?
A. No, at this time all security access requests need to be submitted via the DocuSign link. This helps with workflow approvals and data retention policies we have put in place for newly submitted forms.

Q. What about Primary and Secondary approvers?
A. Primary and secondary approvers will no longer be utilized going forward. In the Paw Procurement System, there is a way to designate an approver on your behalf if you are out of the office. This replaces many of the secondary approver functionality.

Q. On the Departmental Security Access form, I used to be able to list multiple departments, but now I can only select one at at time?
A. Because we had to introduce a workflow to allow for the form to be approved by the department, we had to narrow the department field down to one department. Please submit one form for each department.

General Security

Q. I need a Security Forms if I only enter E-Travel?
A. No, any employee on campus can enter E-Travel without a Security Form.

Q. Can I be listed as Entry AND Approver on these security forms?
A. No—for Requisition or Payment Request
A. Yes—for Journal Entry, Budget Transfer, E-Travel. The caveat is that you cannot approve for self.

Payment Request

Q. What old fashioned paper forms are replaced with the Payment Request Form?
A. There is full list here, with details for the new business process.

Journal Entry

Q. Do I need to enter Journals (JE’s) online in 9.2?
A. Yes.

Q. Where so I designate someone as a Journal Entry Approver?
A. Please review the instructions here.

Budget Transfers

Q. Do I need to enter Budget Transfers online in 9.2?
A. Yes, but Budget Transfers are not nearly as popular as Journal Entries, but it is a useful tool for some colleges/units.

Q. Do I need to enter Budget Transfers for Grants?
A. No, contact OCGA if here are any budget questions on restricted funds.

Q. Where so I designate someone as a Budget Transfer Approver?
A. Please review the instructions and restrictions here.

E-Travel

Q. Where so I designate someone as an E-Travel Approver?
A. Please review the instructions and restrictions here.

Q. Where can I find more about E-Travel?
More information for E-Travel is located here, including instructions, policy and procedures.