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DBEs – Straddle two Fiscal Years (read to end)

Payroll 2019001 straddles two Fiscal Years, because it spans from 6/24/18 to 7/7/18. FY19 starts on 7/1/2018.

New Funding starting at the start of 2019001

Both FY18 and FY19 will be available for DBEs to be entered.

If an employee starts on 6/24/2018, and they should be paid for the entire Payroll 2019001 with that same chartstring, you would need to go into both Fiscal Years and update the funding on the position on both DBEs:

Payroll 2019001 :
A) 6/24/18* in FY18 (*6/10/18 for HRL)
B) 7/1/18 in FY19

For online DBE users, press the + key and create a new 7/1/2018 row in the FY19 DBE.

New Funding starting at new Fiscal Year

    • If an new grant funding source should start on 7/1/2018, which is a portion of Payroll 2019001, please enter the effective date 7/1/2018 in FY19.

For online DBE users, press the + key and create a new 7/1/2018 row in the FY19 DBE.

DBEs with Inactive Grant Funding

    If a DBE had inactive Funding at the end of FY18, the funding will be changed in FY19 to the “GETFUNDS” Project.  These DBEs can be updated with new funding at any time. Future communication will be sent out regarding these situations as we continue to find ways to remain compliant.

If you entered DBEs in the system before July 3, 2018 with a date of 7/1/18, the system automatically carried the DBE into FY19.