Skip to Main Content

DBEs – Straddle two Fiscal Years

Payroll 2021-001 straddles two Fiscal Years, because it spans from 6/21/20 to 7/4/20.

FY21 DBEs will be open on 7/1/2020.


1) (Multi-Step Instructions) New Funding starting at the start of 2021-001, and  AFTER  FY21 DBEs are open.

  • Both FY20 and FY21 will be available for DBEs on July 1, 2020.
  • After FY21 is available, if an employee starts on 6/21/20, and they should be paid for the entire Payroll 2021-001 with that same chartstring, you would need to go into both Fiscal Years and update the funding on the position on both DBEs:
  • Payroll 2021-001 :

A) 6/21/20* in FY20 (*6/7/20 for HRL)
B) 7/1/20 in FY21

Press the + key and create a new 7/1/2020 row in the FY21 DBE.  The highest effective dated row will be what is distributed.

  • New Funding starting on 7/1/xx for new Fiscal Year
      If new grant funding source starts on 7/1/2020, which is a portion of Payroll 2021-001, please enter the effective date 7/1/2020.
      Press the + key and create a new 7/1/2020 row in the DBE.

2) NOW THAT FY21 is OPEN, PLEASE DO NOT USE THIS OPTION.(Single-Step Instructions) New Funding starting at the start of 2021-001, but  BEFORE  FY21 DBEs are open.

  • Funding Should Start on 7/1/2X
    • Press the + key and create a new 7/1/202X row in the FY20 DBE.  The 7/1/2020 will be copied to FY21.
    • The highest effective dated row will be what is distributed, so if you make a mistake, create a new 7/1/202X row on top.
  • Funding Should Start on 8/2/2X

    • Press the + key and create a new 8/2/202X row in the FY20 DBE.
    • The original funding Source will be copied to 7/1/202X will be copied to FY21.
    • The 8/2/2X funding source will be the highest effective dated row once the FY21 is open.