Go Live steps for 9.2 Upgrade.
EVERYONE: PLEASE MARK YOUR CALENDARS OFF WITH DEDICATED TIME TO PROCESS.
These will be performed in PeopleSoft Finance PRODUCTION.
Please complete the processing for your designated area, and email Tim Kuonen tkuonen@umbc.edu when complete.
Billing (ALL BUSINESS UNITS)
1. Ensure Bills are not “in process”
2. Process Select Billing, Interface Transactions, Process Billing Interface.
3. Looking ahead to immediately after go-live, please have a couple of work items to enter.
Receivables (ALL BUSINESS UNITS)
1. Process any outstanding items.
2. Review A/R >Payments>Online + Apply Payments for your business unit.
3. Review A/R>Receivable Maintenance>Repeat for EACH menu option for your business unit.
4. Review A/R> Pending Items>Internal & External:Process items for your business unit.
5. Review A/R> Receivable Update>Correct Posting Errors>Review each menu option for your business unit.
6. Select Accounts Receivable, Receivables Update, Request Receivables Update and run Receivable Update (ARUPDATE).
7. Looking ahead to immediately after go-live, please have a couple of work items to enter.
Greg / Vanchon
1. Please ensure front line staff perform ‘lightning bolt’ for Payments>Direct Journal Payments.
2. Tim will need to do a special B/C run, or let the nightly process pick up Departmental Deposits.
3. Greg updates Item Types in CSPRD on March 14th, per discussion with Melissa.
4. Greg/Vanchon, please let campus users that if they bring CashNet Deposit during March 13-15, it may have a ‘posted date’ as late as 10 business days after Go Live. This will be useful for campus during reconciliation.
7. Any additional processes that bring data into Finance from SA should be stopped on March 12, too.
8. We asked Tony to stop Cashnet stuff into Finance (UMCNETIN) March 13, so Amita’s group may not see stuff after March 13, and that is OK.
Grants F&A
1. Select Grants, Awards, FA Error Interactive Report.
a. Resolve any errors showing on report
2. Run the Journal Generator process to generate journal entries for all accounting entries from the CA_ACCTG_LN_PC that have not been distributed.
3. Select General Ledger, Journals, Subsystem Journals, Generate Journals.
Use the GMDEFN Accounting Definition.
4. Rebecca/Tim will let you know when the campus JE’s are posted, putting note on calendar to circle back with eachother.
5. Looking ahead to immediately after go-live, please have a couple of work items to enter.
Accounts Payable
Due to the Financial Gateway enhancement in Pay Cycle, all pay cycles must either be completed or reset before starting the upgrade process.
1. To voucher post, select Account Payable, Batch Processes, Vouchers, Voucher Posting.
2. To payment post, select Account Payable, Batch Processes, Payments, Payment Posting.
3. Looking ahead to immediately after go-live, please have a couple of work items to enter.
Procurement
1. According to the consultants, we need to ensure that Requisitions are in not in an “Open” or “Preview” status at go live, because they will NOT be able to be approved from the new screens.
2. Using this link above to the 4th Pass, view the Requisitions to get an estimate of how many requisitions will be there at the real go-live.
3. Formulate an email or method of communication that will be sent for go live.
4. Formulate an action plan when CAMPUS Users miss deadlines, e.g. Will Sue scan a print out of the requisition and include a memo saying that “this requisition did not get approved by deadline for the 9.2 upgrade, and will be reentered into 9.2”..
5. According to consultants, the existing PO’s in any status will be FINE.
6. Looking ahead to immediately after go-live, please have a couple of work items to enter.
Systems:Rebecca/Tim
-UMF_FIN_OPEN_PERIOD,then Open periods for all AR Business Units
-Ensure JGEN runs for all possible feeder sources different from those mentioned above.
–System Journals|Prerequisite processes
RSTRUCK/TKUONEN
– Rebecca/Tim will let Joanna know when the campus JE’s are posted, putting note on calendar to circle back with each other.
– March 13th night, cancel Process Monitor explode from Finance =>HR,SA,DD
– March 13th night, cancel Process Monitor BUD003 in HR
– Check FSPRD Process Monitor for any no success, error, queued, processing
– swap out old 8.9 webpages with new 9.2 pages
– check requesters / approvers from submitted forms
OIT:Tony
– Please stop UMCNETIN March 13
– Check FSPRD Process Monitor for any no success, error, queued, processing
– Remember the 9,999,999 other things to do, too
| MONDAY
March 12
BI – Monday should be the last Single Action Invoice processes for all Business Units
SF stop sending info to Finance.
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TUESDAY
March 13 AR – (Grants and Non-Grants) must follow same schedule AP – Last PayCycle and Payment Interface GL – Last AP system JEs GL – Last human entries SF – Last batch from SA
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WEDNESDAY
March 14
ARDJ – Finalize Deposits, B/C, and Jgen GM – OCGA to do a final Collect Cost , F&A, and Rev Rec
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THURSDAY
March 15
GL – System JEs Last system JEs created for interface GL – Posting of Thu entries |