DEADLINE |
ACTIVITY |
FISCAL YEAR 2021 INSTRUCTIONS |
CONTACT |
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INFO |
*JOIN*: Using your UMBC email account, *JOIN* Deadline Calendar for Reminders
INFO: Please coordinate with your Shared Service Center to observe earlier deadlines. |
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Requisition & Purchases
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FY21 Requisitions must be approved by Department Approver by COB.
Requisition / Purchase Order after deadline or with *Unforeseen Issues* may appear as an encumbrance in FY21. Ideally, this deadline is enough time for item to be Shipped then “Received in PAW” to post as an expense in FY21 — barring any *Unforeseen Issues* or missing items below:
FY22 Requisition: Start entering July 1, 2021. |
Elizabeth Moss
emoss@umbc.edu
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| Budget Amendments | Email Budget Amendments to adjust the FY21 budget to the Budget Office. | Marlo Zeroth mzeroth@umbc.edu |
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| Payroll – Retro | Payroll 2021-025 is Final Payroll in FY21 to accept Retros.
Payroll 2022-002 will be next payroll allowing retros. Click HERE for Calendar |
Rebecca Struckmeier rstruck@umbc.edu |
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| Payment Request | Payment Request must be approved by Department Approver by COB.
All payment requests submitted after the deadline will be recorded in the next Fiscal Year or if there are any *Unforeseen State Delays* Processing Payment Requests will resume July 1, 2021. Click HERE for Instruction |
RT: Get Help >General Question>AP | |
| Travel Reimbursement |
Travel reimbursement expenses received after deadline will be recorded in next fiscal year or if there are any *Unforeseen State Delays*.
Review UMBC’s Travel Policy and Procedures. |
RT: Get Help >General Question>AP | |
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Pcard PURCHASE Pcard REALLOCATION
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PCARD
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Pcard PURCHASE for FY21 should be made by PURCHASE deadline. *CONTINUE TO USE PCARD. Transactions after deadline may post in FY22. Pcard REALLOCATION for FY21:
If UMBC experiences unforeseen bank delays this week, any unallocated transactions will post to the default chartstring on June 30, 2021. Any Pcard charges after Reallocation Deadline will be in next Fiscal Year. NOTE: Reallocation of both May and June charges will be required in order to meet year-end fiscal deadlines with the State of Maryland. |
Elizabeth Moss
emoss@umbc.edu
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Receipts for Goods & Services | Enter FY21 Receipts along with invoices / supporting documents to AP.
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RT: Get Help >General Question>AP |
| Off-Campus Billing Invoice |
Please email Off-Campus billing request forms to Contact by deadline. Click HERE for Off-Campus Billing webpage. |
Jasmine Zacharias zacharia@umbc.edu |
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| Payroll – DBE’s | Payroll DBE for PR 2021-026 must be completed online by COB. Click HERE “Straddle Fiscal-Year” DBE Instructions. |
Rebecca Struckmeier rstruck@umbc.edu |
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| Working Fund | Working Fund checks issued by COB on deadline will be recorded as expenditures for FY21, *only* if the check has been reconciled. (All paperwork, receipts and/or money has been returned to the Working Fund Custodian.) | RT: Get Help >General Question>AP | |
| Inventory & Plant Accounting | All DocuSign inventory changes, additions, or disposition requests must be picked up by Student Workforce by deadline to be recorded in FY21. Click HERE for Inventory webpage.
When UMBC reopens, schedule time to pick up official Property Tags. |
Tina Carter-Brown tcbrown@umbc.edu |
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| R*STARS Inter-agency Payment |
R*STARS Payment Transactions must be approved by Departmental Approver by COB.
Be sure to include required items to ensure item gets into FY21: |
RT: Get Help >General Question>AP | |
| Foundation Reimbursement | Visit USM Foundation for NOON Reimbursement Details USM Foundation.
Please complete RT ticket when USM eDRF has been submitted. |
RT Foundation Wire | |
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Restricted Funds _______ Unrestricted Funds |
Journal Entry | Earlier deadline for Restricted Funds: 1114,1115,1253.
Journals must be approved by Department Approver by COB of deadline. “Journal Date” dictates the Fiscal Year, please back-date journal to 6/30 for Unrestricted Journals for FY21. Click HERE for Instructions to backdate Journal. |
Join Deadline Calendar |
| Cash Receipts / Deposits | Cash receipts / received on or before deadline must be delivered to Student Business Services, 300 Administration Building. Click for SBS Departmental Deposit webpage.
For departments that process their own deposits, paperwork for deposits pertaining to FY21 must be received by Student Business Services (SBS) by deadline. Any items received after the cutoff times will be posted to next Fiscal Year. |
Vanchon Brooks vbrooks@umbc.edu |
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Various | This is the Campus Department Journal Deadline including Spreadsheet Billing. Department approver must approve by this date.
Central Departments will have the following available for REX Finance Reports: Payroll Accrual, Aux. Admin Overhead, and Deferred Summer Revenue by deadline. |
Rebecca Struckmeier rstruck@umbc.edu |
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Payroll – DBE | Payroll- DBE FY22 is open. Click here for “Straddle Fiscal-Year” DBE Instructions PO Rollover FY22 run by DoIT. | Rebecca Struckmeier rstruck@umbc.edu |
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Happy 4th of July Weekend !!! |
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| Estimated | Estimated Date Journal Entries and normal processing will continue. | ||
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R*STARS Inter-agency Receipt Transactions |
Departments expecting transactions from another State agency must coordinate directly with that agency to ensure processing. Call the applicable agency directly to verify that the agency has posted each transaction.Highly Recommended: Coordinate with agencies ~2 weeks prior to the State’s deadline rather than waiting to see if your receipt is processed.
Once received by State Deadline, transactions will be recorded in PeopleSoft Finance by July 16, 2021 to be included in FY21 if R*Stars Notice RT ticket is complete. Please follow instructions for the R*Stars Notice RT Ticket: Here. |
RT: “R*STARS Receivable – Funds for UMBC” |