DEADLINE INFORMATION FISCAL YEAR 2026 INSTRUCTIONS
*JOIN* Deadline Calendar for Reminders Using your UMBC email account!
INFO: Please coordinate with your Shared Service Center to observe earlier deadlines.
Close Purchase Orders
June 1, 2026 Requisitions
Contact: Rosetta Butler rbutler2@umbc.edu
FY26 Requisitions must be approved by Department Approver by COB.
Requisition / Purchase Order after deadline or with *Unforeseen Issues* may appear as an encumbrance.
Ideally, this deadline is enough time for item to be Shipped then “Received in PAW” to post as an expense in FY26 — barring any *Unforeseen Issues* or missing items below:
- Items not “Received in PAW” by “Receipt for Goods & Services Deadline”, will be Encumbrance, which will roll into the next Fiscal Year.
- “Receipt” more closely determines what Fiscal Year the Expense will appear. See “Receipt for Goods & Services Deadline” below.
June 5, 2026
Budget Amendment
Contact: Jared Fincke jfincke@umbc.edu
Email Budget Amendments to adjust the FY26 budget to the Budget Office.
June 15, 2026
Payroll Retro
Contact:
Payroll-Accounting-group@umbc.edu
Payroll 2026-025 is Final Payroll in FY26 to accept Retros.
Payroll 2027-002 will be next payroll allowing retros. See Payroll Calendar
Payment and Wire Requests must be approved by Department Approver by COB.
All requests submitted after the deadline will be recorded in the next Fiscal Year or if there are any *Unforeseen State Delays*
Processing Payment Requests will resume July 1, 2026. Click HERE for Instruction
All expense reports must be approved by Departmental Approver by COB.
Travel reimbursement expenses received after deadline will be recorded in next fiscal year or if there are any *Unforeseen State Delays*.
Review UMBC’s Travel Policy and Procedures.
June 12, 2026
Pcard PURCHASE
June 29, 2026
Pcard REALLOCATION
Pcard PURCHASE for FY26 should be made by PURCHASE deadline.
CONTINUE TO USE PCARD. Transactions after deadline may post in FY27.
Pcard REALLOCATION:
- Reallocate transactions loaded on June 23-29 daily after 11:00am.
- Reallocate until June 29 at 11:59 PM.
If UMBC experiences unforeseen bank delays this week, any unallocated transactions will post to the default chartstring on June 30, 2026.
Any Pcard charges after Reallocation Deadline will be in next Fiscal Year. NOTE: Reallocation of both May and June charges will be required in order to meet year-end fiscal deadlines with the State of Maryland.
June 29, 2026
Payroll DBE’s
June 17, 2026
Receipts, Invoices, and Contracts
for Goods and Services
Enter Receipts along with invoices / supporting documents to AP.
Must be approved by Departmental Approver by COB.
- If item is not “Received in PAW” by the “Receipt for Goods & Services Deadline”, Encumbrance will roll into next Fiscal Year.
- “Receipts” that miss deadline or are missing the invoices or supporting documents will be paid in the next Fiscal Year. Click HERE for Instructions.
June 17, 2026
Petty Cash
Petty Cash received by deadline will be in FY2026. https://businessservices.umbc.edu/petty-cash/
June 23, 2026
Off-Campus Billing
Please email Off-Campus billing request forms to Jasmine Zacharias (zacharia@umbc.edu) by deadline.
Click HERE for Off-Campus Billing webpage.
June 17, 2026
Working Fund Check
Working Fund checks issued by COB will be recorded as expenditures for FY26, *only* if the check has been reconciled. (All paperwork, receipts and/or money has been returned to the Working Fund Custodian.) Help: RT: Get Help >General Question>AP
June 17, 2026
Foundation Reimbursement
Visit USM Foundation for NOON Reimbursement Details USM Foundation.
Please complete RT ticket when USM eDRF has been submitted. RT Foundation Wire
The last batched wire receipt will be dated on June 29, 2026.
June 22, 2026
Inventory & Plant Accounting
All DocuSign inventory changes, additions, or disposition requests must be picked up by Student Workforce by deadline to be recorded in FY26. Click HERE for Inventory webpage. Contact: Tina Carter-Brown tcbrown@umbc.edu
June 18, 2026
R*STARS Inter-Agency Payment
R*STARS Payment Transactions must be approved by Departmental Approver by COB. Be sure to include required items to ensure item gets into FY26: Click HERE for Instructions. Help: RT: Get Help >General Question>AP
June 23, 2026
Restricted Journals
June 29, 2026
Cash Receipts / Deposits
Items received on or before deadline must be delivered to Student Business Services, 300 Administration Building. Click for SBS Departmental Deposit webpage.
- Everything must be received by 12:00 PM NOON
For departments that process their own deposits, paperwork for deposits pertaining to FY26 must be received by Student Business Services (SBS) by deadline. Any items received after the cutoff times will be posted to next Fiscal Year. Contact: Amita Naik anaik@umbc.edu
June 30, 2026 – Unrestricted Journals
Journals must be approved by Department Approver by COB of deadline. Restricted Funds have an earlier deadline.
“Journal Date” dictates the Fiscal Year, please back-date journal to 6/30 for Unrestricted Journals for FY26. Click HERE for Instructions to backdate Journal. & Join Deadline Calendar
June 30, 2026
Dept. Scholarship 00005145
Please clear Departmental Scholarship Project before Year-End. Click Here for Instructions
July 1, 2026
Central Departments will have the following available for FAD Finance Reports: Payroll Accrual, Aux. Admin Overhead, and Deferred Summer Revenue by deadline.
July 1, 2026
Payroll- DBE FY27 is open. Click here for “Straddle Fiscal-Year” DBE Instructions
PO Rollover FY26 for purchase orders waiting for delivery of items and receipts to be entered.
R*STARS Inter-Agency Receipt
Departments expecting transactions from another State agency must coordinate directly with that agency to ensure processing. Contact the applicable agency to verify that the agency has posted each transaction. Highly Recommended: Coordinate with agencies ~2 weeks prior to the State’s deadline.
Once received by State Deadline, transactions will be recorded in PeopleSoft Finance by July 15, 2026 to be included in FY26 if R*Stars Notice RT ticket is complete.
Please follow instructions for the R*Stars Notice RT Ticket: Here. Contact: Menchu Esteban menchues@umbc.edu