DEADLINE INFORMATION FISCAL YEAR 2022 INSTRUCTIONS
*JOIN* Deadline Calendar for Reminders Using your UMBC email account!
INFO: Please coordinate with your Shared Service Center to observe earlier deadlines.
Close Purchase Orders
June 1, 2022 – Requisitions
Contact: Elizabeth Moss(firstname.lastname@example.org)
FY22 Requisitions must be approved by Department Approver by COB.
Requisition / Purchase Order after deadline or with *Unforeseen Issues* may appear as an encumbrance.
Ideally, this deadline is enough time for item to be Shipped then “Received in PAW” to post as an expense in FY22 — barring any *Unforeseen Issues* or missing items below:
- Items not “Received in PAW” by “Receipt for Goods & Services Deadline”, will be Encumbrance, which will roll into the next Fiscal Year.
- “Receipt” more closely determines what Fiscal Year the Expense will appear. See “Receipt for Goods & Services Deadline” below.
June 7, 2022 – Budget Amendment
Email Budget Amendments to adjust the FY22 budget to the Budget Office. Contact: Marlo Zeroth – email@example.com
June 7, 2022 – Payroll Retro
Payroll 2022-025 is Final Payroll in FY22 to accept Retros.
Payroll 2023-002 will be next payroll allowing retros. See Payroll Calendar
June 17, 2022 – Payment Request June 17, 2022 – Travel Reimbursement
June 17, 2022 – Pcard PURCHASE
June 29, 2022 – Pcard REALLOCATION
Pcard PURCHASE for FY22 should be made by PURCHASE deadline.
CONTINUE TO USE PCARD. Transactions after deadline may post later.
- Reallocate transactions loaded on June 24-29 daily after 11:00am.
- Reallocate until June 29 at 11:59 PM.
If UMBC experiences unforeseen bank delays this week, any unallocated transactions will post to the default chartstring on June 30, 2022.
Any Pcard charges after Reallocation Deadline will be in next Fiscal Year. NOTE: Reallocation of both May and June charges will be required in order to meet year-end fiscal deadlines with the State of Maryland.
June 21, 2022 – Payroll DBE’s
June 21, 2022 – Receipt for Goods, Services
Enter Receipts along with invoices / supporting documents to AP.
- If item is not “Received in PAW” by the “Receipt for Goods & Services Deadline”, Encumbrance will roll into next Fiscal Year.
- “Receipts” that miss deadline or are missing the invoices or supporting documents will be paid in the next Fiscal Year. Click HERE for Instructions.
June 21, 2022 – Petty Cash
Petty Cash received by deadline will be in FY2022. https://businessservices.umbc.edu/petty-cash/
June 21, 2022 – Off-Campus Billing
Please email Off-Campus billing request forms to Jasmine Zacharia (firstname.lastname@example.org) by deadline.
Click HERE for Off-Campus Billing webpage.
June 21, 2022 – Working Fund Check
Working Fund checks issued by COB will be recorded as expenditures for FY22, *only* if the check has been reconciled. (All paperwork, receipts and/or money has been returned to the Working Fund Custodian.) Help: RT: Get Help >General Question>AP
June 22, 2022-Foundation Reimbursement June 23, 2022 – Inventory & Plant Accounting June 23, 2022 – R*STARS Inter-Agency Payment June 24, 2022 – Restricted Journals
June 29, 2022 – Cash Receipts / Deposits
Items received on or before deadline must be delivered to Student Business Services, 300 Administration Building. Click for SBS Departmental Deposit webpage.
- Everything must be received by 12:00 PM NOON
For departments that process their own deposits, paperwork for deposits pertaining to FY22 must be received by Student Business Services (SBS) by deadline. Any items received after the cutoff times will be posted to next Fiscal Year. Contact: Amita Naik email@example.com
June 30, 2022 – Unrestricted Journals June 30, 2022 – Dept. Scholarship 00005145
June 30, 2022 July 1, 2022
R*STARS Inter-Agency Receipt
Departments expecting transactions from another State agency must coordinate directly with that agency to ensure processing. Contact the applicable agency to verify that the agency has posted each transaction. Highly Recommended: Coordinate with agencies ~2 weeks prior to the State’s deadline.
Once received by State Deadline, transactions will be recorded in PeopleSoft Finance by July 15, 2022 to be included in FY22 if R*Stars Notice RT ticket is complete.
Please follow instructions for the R*Stars Notice RT Ticket: Here. Contact: John Alfano.